1) ⏱️ Timeboxing (Calendar-First Planning)

What: Put tasks directly on your calendar with start & end times.
How:

• Block deep work (2× 60–90 min), admin (1× 45 min), breaks, and commute.

• Add buffer blocks (15–20 min) after meetings for notes & follow-ups.
  Pro tip: Color-code: 💙 Deep Work, 🟧 Meetings, 💚 Admin, 💜 Learning.

2) 🎯 The 1-3-5 Rule (Daily Focus Mix)

What: Plan 1 big, 3 medium, 5 small tasks—max.
How (5-min setup):

• 1 Big = moves a key goal.

• 3 Medium = support the big one.

• 5 Small = quick wins/maintenance.
  Pro tip: If new work arrives, trade—don’t add.

3) 🍅 Pomodoro Power (Focus Sprints)

What: Short, sharp sprints to beat procrastination.
How:

• 25 min focus + 5 min break × 3–4; then take a 20–30 min break.

• Park distractions in a “later” list during sprints.
  Pro tip: Use a single full-screen window; hide the dock/taskbar.

4) 🧱 Task Batching (Kill Context Switching)

What: Group similar tasks and do them in one go.
How:

• Batch: email, calls, approvals, design reviews, code refactors.

• Schedule 1–2 batches daily; keep batches under 60–90 min.
  Pro tip: Create saved filters/labels: “Reply ≤2 min,” “Invoices,” “Bugs P1.”

5) 📨 Inbox Triage (Twice a Day)

What: Stop living in your inbox.
How:

• Triage windows: 11:30 & 16:30.

• Use the 2-Minute Rule: if ≤2 min, do it now; else snooze/delegate/schedule.
  Pro tip: Turn off push notifications. Pull email on your schedule.

6) 🧠 80/20 Sweep (Pareto Pass)

What: Identify the vital few tasks that drive most results.
How (10 min/week):

• List your wins → circle the inputs that produced them → double down next week.
  Pro tip: Ruthlessly drop or defer low-yield work.

7) 🧩 Templates & Text Snippets

What: Reuse, don’t retype.
How:

• Save canned replies, proposal skeletons, meeting agendas, bug report format.

• Keep a “/snippets” note with copy-paste blocks.
  Pro tip: Create file name templates: YYYY-MM-DD_Project_MeetingNotes.md.

8) 🚦 Meeting Gatekeeper

What: Fewer, faster, clearer meetings.
How:

• Require agenda + desired outcome before accepting.

• Default to 25/50-minute slots (not 30/60).

• End with owner + deadline for each action.
  Pro tip: Try “office hours” blocks to replace ad-hoc meetings.

9) 🔕 Distraction Defense

What: Protect deep work like a VIP.
How:

• Use Do Not Disturb + app/site blockers during deep blocks.

• Put phone in another room; keep only one tab group open.
  Pro tip: Wear the same “focus headphones” as a signal to others.

10) 📅 Weekly Reset (Friday 30)

What: Review, tidy, and pre-plan next week.
How (30 min):

1. Wins & lessons → 3 bullets.

2. Clear inboxes (email/DMs/tasks).

3. Load calendar with next week’s timeboxes + 1-3-5 for Monday.
   Pro tip: Keep a rolling “Not Doing” list to avoid re-adding junk.

🌟 Quick-Start Day Plan (Sample)

• 09:00–10:30 💙 Deep Work #1 (Big task)

• 10:30–10:45 ☕ Break + stretch

• 10:45–11:30 🟧 Meetings (batched)

• 11:30–12:00 💚 Email Triage #1

• 12:00–13:00 🍽️ Lunch + walk

• 13:00–14:30 💙 Deep Work #2 (Medium tasks)

• 14:30–15:00 💜 Learning / docs

• 15:00–15:50 🟧 Meetings

• 15:50–16:10 Buffer / notes

• 16:10–16:40 💚 Email Triage #2

• 16:40–17:00 🧹 Daily shutdown checklist

✅ Mini Checklists

Daily Shutdown (5 min):

• Log wins • [ ] Move unfinished tasks • [ ] Set top 3 for tomorrow • [ ] Clean desktop

Weekly Reset (30 min):

• 80/20 sweep • [ ] Archive/snooze • [ ] Timebox next week • [ ] Prep templates